FAQ’s and Fine Print

Q: What is your guest capacity?

A: Our total guest capacity is 83 people.  The number of allowed guests does not change even if using the outdoor and indoor areas.  This is set by fire code and is based on the square footage of the building.  If you are planning a seated meal, 60 people is the indoor capacity.


 

Q: What is your rental fee?

A: $1,500 for Weddings and Vow Renewals, $1,250 for Friday, Saturday and Holiday events (non-wedding / vow renewal), $1,000 for Sunday through Thursday events (non-wedding / vow renewal).  Corporate meetings are $250/hour with a two-hour minimum. In addition to these fees, there is 7% sales tax.


 

Q: Is a caterer required and do you have specific caterers from which I must choose? 

A: Yes.  We are a catered only venue.  We have two caterers from whom you may select:  MBP and Jacquies.  See “Our Catering Partners” page for more details.


 

Q: Is there a minimum catering amount required?

A: Yes.  You must spend a minimum of $15 per person for your event.


 

Q: Can I bring my own alcohol?

A: No.  It must be provided by the caterer.  MBP Catering and Jacquie’s can provide full bar service for your event.


 

Q: Is it required for the caterer to provide the wedding cake?

A: No.  You may use the bakery of your choice.  Please check with the caterer to determine if there is a cutting fee.


 

Q: In addition to the rental fee, what other charges might I expect?

A: Any additional indoor furniture (we have 15 mahogany tables and 60 mahogany chairs which are included in the rental fee), all outdoor furniture (for example, ceremony chairs, umbrella tables), specialty linens not provided through caterer, projector and screen.


 

Q: How do I book my event?

A: You may secure your date with a $500 deposit.  This will also serve as your damage deposit and will be refunded within 7 days after your event, pending no damage or theft to the property and no evidence that smoking occurred during your event (see “Is smoking allowed?” below for Westfield Ordinance information).  In addition, any unpaid fees owed by client will be deducted from the deposit.


 

Q: What is your cancellation policy?

A: Cancellation is accepted without penalty 30 days or more before the event.  Cancellation within 30 days of the event results in forfeiture of the deposit ($500) plus any other expenses incurred by The Fern for your event (ceremony chair rental, linen rental, etc.).  There is no cancellation for December bookings.  Full deposit plus any incurred expenses will be forfeited in the event of cancellation for any reason in the month of December.


 

Q: Is smoking allowed?

A: No, smoking is not allowed in the venue or in the surrounding area.  Per Westfield Ordiance No. 09-09, smoking is prohibited in all public places within the City of Westfield, including any outdoor area within a reasonable distance of the facility (not less than 20 feet).

You will forfeit your damage deposit ($500) for any evidence of smoking found during or after the event in or around the facility.


 

Q: What forms of payment do you accept?

A: Cash or check.  No credit cards are accepted for payment.  Checks should be made payable to Duzy’s, LLC (the event venue).  The Fern of Westfield is the building name.